K-12 Central Office faces challenges for improved interoperability

According to an education technology survey conducted by The League of Innovative Schools (July 2017), when it comes to improving K-12 interoperability:

In the journey to digital transformation, however, K-12 central business offices face many challenges, including how to achieve true interoperability among their software applications and system of record, and across the organization.

Interoperability is the extent to which information systems and software applications have the ability to communicate with each other through the sharing of data, so it can be readily accessed and used with minimal manual processes. Interoperability also allows systems to connect in a secure, controlled and coordinated manner.

Many school systems use point-to-point integrations, which do not allow multiple software applications and data sources to communicate with each other, to accomplish routine tasks such as onboarding employees, running payroll or updating employee data. With data silos and software systems that don’t talk to each other, countless hours of time are often spent logging into dozens of applications and systems, gathering information, and creating spreadsheets. Consequently, it can take days to develop reports, run payroll or complete the onboarding process for a single employee.

While K-12 school districts are under much more pressure today to access and use data for processes, reporting and decision-making, it is projected these demands will only increase within the next five years.

The good news is creating an environment where data is accessed and shared seamlessly throughout the central business office is achievable, but the key is to move from point-to-point integration to a single platform for integration or iPaaS (integration Platform as a Service).

Using an iPaaS to integrate the different HR, Payroll, Finance and Benefit software applications and a K-12 district’s system of record within a single platform will enable administrators to access and use data in a more productive and efficient system and greatly improve interoperability for the K-12 central business office.

While there are more than 120 iPaaS offerings in the market today, creating interoperability is an incredibly complex process for K-12 administrators. Unlike commercial entities, K-12 business requirements are unique and must address numerous federal, state and local reporting and accountability requirements.

Improved interoperability may seem a lofty goal for K-12 central business offices, especially in light of so many challenges.  Yet, the increased demand for automated, real-time processes has become a reality. Examining improved interoperability and what it can do to improve efficiency, resources and time is imperative for the K-12 school districts.

Founded with a vision for improving efficiencies for K-12 business administrators, PSST has nearly 30 years’ experience providing business software and integration solutions to K-12 central offices. It now offers Connect Stream®, an iPaaS developed for K-12 administrators and designed by former K-12 administrators to streamline business intelligence and enable the user to be more efficient, accurate and productive.

For more information about Connect Stream® and how it can improve interoperability for your K-12 central office, give us a call, 1.800.488.7395.

 

Matt Simons
Business Development Director
PSST, LLC

PSST was founded in 1990 with a vision for improving efficiencies for K-12 and business administrators with integration and compliance solutions. Over the decades, PSST has established a reputation for its client-centered service and integration and compliance solutions that save time, money and resources for K-12 districts and businesses. We provide improved interoperability for Human Resources, Payroll, Benefit and Finance information systems and related software products, allowing clients to use their data when and how they need it in a secure and seamless environment.

Interoperability – A big word with big benefits for K-12

When it comes to saving time, money and resources for K-12 Human Resources, Payroll, Finance and Benefit administrators, interoperability is the key.

In the K-12 central business office, it’s quite common to use disparate systems to perform daily administrative assignments.  As a result, administrators work with manual and redundant processes. Often, preparing payroll or managing substitutes requires pulling information from spreadsheets, using a mail/merge program and even entering data manually. Onboarding a new hire can take several days and pass through multiple staff because of the required paperwork.

The irony is, all of these redundancies and spreadsheets are happening despite K-12 district offices having more technology than ever, yet very little of it is truly integrated. This lack of interoperability wastes time, money and resources for K-12 central offices.

 

What is Interoperability?

By definition, interoperability is the extent to which information systems and software applications can communicate with each other so data can be shared, accessed and used with minimal manual processes. Interoperability also allows systems to connect in a secure, controlled and coordinated manner.

We experience interoperability every day. For example, think of how your email links with your smartphone or bluetooth links with your car. We use these devices every day without thinking about how they communicate with each other in a seamless, integrated way.

The commonplace presence of interoperability makes it a viable solution for breaking down the barriers between data systems and software used by K-12 administrators. Understanding the benefits of interoperability, however, can be a challenge for K-12 central offices. Plus, business requirements for K-12 administration are different from business enterprises – not to mention the numerous federal, state and local reporting and accountability requirements for school systems.

 

The Cons of Point-to-Point Integration

Many K-12 systems attempt interoperability by using point-to-point integration, which connects only two components that need to communicate with each other. When more than two components are needed to be connected, additional point-to-point integrations must be created. Several things happen with this integration approach, including:

Issues also arise when an application needs updating or more connections are needed. This drains the internal resources and eventually becomes unmanageable. It becomes only a matter of time before one of these events causes all the other components to fail.

 

iPaaS Technology & Interoperability

iPaaS (integration Platform as a Service) technology improves interoperability with flexibility and scalability that is not achievable with point-to-point integration. Unlike point-to-point integration, iPaaS technology allows multiple data systems, sources and software to be connected fluidly. The integration is bi-directional and intelligent, which permits the use of updated and accurate data at all times.

Although interoperability has a presence in K-12 education technology, the central office administration functions do not receive the same attention regarding the integration of data systems. Educating administrators and school districts on what interoperability is and what this technology can mean to their central office staff is a crucial step to moving toward a more efficient and effective system.

Carl L. Williams, Sr.
President & Chief Executive Officer
PSST, LLC

PSST was founded in 1990 with a vision for improving efficiencies for K-12 and business administrators with integration and compliance solutions. Over the decades, PSST has established a reputation for its client-centered service and integration and compliance solution that save time, money and resources for K-12 districts and businesses. We provide improved interoperability for Human Resources, Payroll, Benefit and Finance information systems and related software products, allowing clients to use their data when and how they need it in a secure and seamless environment.